This policy applies to information we collect when you choose to use this website, and also to personal information which we process and collect further to supplying services to you and to our customers.
This website is operated by Sienna Search Ltd and our registered office is at 128 City Rd, London, EC1V 2NX.
Sienna Search Ltd (‘we’ or ‘us’) are a ‘data controller’ for the purposes of the General Data Protection Regulation (‘GDPR’) and the Data Protection Act 2018 (as applicable the “Legislation”) where we control the purposes for which we process your personal information. We are the data processor where we are processing your personal data in order to provide services to our customers. In either case we comply with the Legislation.
Any questions about our data protection policy or how we handle your personal data should be addressed to our data protection contact. (See Contact information below.)
2.1. Personal information provided by you
We collect personal information about you (such as your name, email address, address, contact details and sometimes a CV), when you make an enquiry, register with us or choose to use services from us.
2.2. Personal information provided to and by third parties
We may receive or send information about you from and to other sources (namely our customers) which we will add to the information we already hold about you in order to supply our services to you and to our customers and to help us improve and personalise our services.
2.3. Personal information about other individuals
If you give us information on behalf of someone else, you confirm that either; (1) the other person has a contractual relationship with you and knows that you will be transferring their personal data to us for specific purposes and/or (2) s/he has appointed you to act on his/her behalf and has agreed that you can:
2.4. Sensitive/special category personal information
We may process sensitive personal information in certain situations, for example when carrying out recruitment checks or specific investigations. If we request such information, we will explain why we are requesting it and how we intend to use it.
Sensitive personal information includes information relating to:
We will only process your sensitive personal information with your explicit consent.
For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider, to improve the user’s experience whilst visiting the website, and better understand how you use it. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.
You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. However, some of our website features may not function as a result.
We collect information about you so that we can:
We may disclose your personal data to:
Our and our group’s staff are bound by obligations of confidentiality and trained in the protection of personal data. They all sign a confidentiality undertaking upon becoming an employee of our business. We comply with the Legislation and use the appropriate technical and organisational measures necessary to safeguard your personal data.
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How can you contact us?’ below).
6.1. What can I do to keep my information safe?
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
6.2. Retention Periods
In order for us to keep you informed about relevant career opportunities, we store your personal data on secure servers for a period of:
The GDPR provides the following rights for individuals:
7.1. Right to request a copy of your information
You can request a copy of information which we hold (this is known as a subject access request). If you would like a copy of some or all of it, please:
7.2. Right to correct any mistakes in your information
You can require us to correct any mistakes in your information which we hold free of charge. If you would like to do this, please:
7.3. Right to remove your details from our records or restrict how we use your information
You can ask us to stop contacting you for particular purposes or remove your information completely from our records. There may be a legal reason why we need to keep your personal data and in that circumstance we will destroy your personal information as soon as we are legally entitled to do so. If you would like us to stop contacting you with information about our services, please:
7.4. Right to lodge a complaint with the Supervising Authority
If you have any concerns or complaints about how we use your personal data we hope you will alert us to these directly (see the Contact information below). If you are still unhappy you are entitled to complain to the Information Commissioners Office (ICO) which is the supervising authority in the UK. Their contact details and the procedure can be found at www.ico.gov.uk
Our website contains links to other websites. Please be aware that we are not responsible for the privacy practices of those other websites. When you leave our website we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
Sienna Search Ltd
12 DECEMBER 2018